Student and Instructor Responsibilities

Student and Instructor Responsibilities

The following responsibilities are required of students and instructors, in addition to mandatory onboarding.

Students

  • Review this orientation website and complete your SurveyGizmo profile fourteen (14) days prior to the start of your placement. This is mandatory. You must provide a SCHOOL-ISSUED email address as this will meet security requirements.
  • Students and/or clinical instructors who provide non-secure email addresses such as gmail/Hotmail/Yahoo, will NOT be provided IT access. When you start your SurveyGizmo profile, you must use your school-issued email address to avoid delay in obtaining IT access.
  • You will be oriented to your unit by your preceptor or instructor on your first day. It is your responsibility to ensure you are aware of your preceptor or group instructor is, and how to contact them. Ensure you make arrangements to meet them on the first day.
  • All nursing students with a Preceptor: your school Placement Office will advise you of your assigned orientation date, time and location. Due to the growing number of students each term, each nursing student is responsible to confirm their attendance via email, to the SRH Clinical Student Placement Office. If you do not confirm, you may not be permitted to attend.

The following prerequisites are required of all students prior to starting a placement at the hospital:

Vulnerable Sector Screen

  • Vulnerable Sector Screen (also known as a Police Check) must have been completed within the past 12 months.If you do not have this document, you must apply for it immediately. Without this, your placement can be delayed if do not apply for one.
  • If your permanent home address is within the City of Toronto, you will be required to fill out an application form. Please visit the Human Resources office at Centenary hospital to pick up a form.
  • Please note: If your permanent home address is not within the City of Toronto, you will need to apply for your VSS through the police headquarters within your home municipality. They will have their own application form and processes.
  • Results of your VSS must be forwarded to the Clinical Student Placement office as soon as you receive them or your placement will be put on hold.
  • If your screening has positive findings, you must notify s.clinstplacements@shn.ca before your placement starts. 

Mask Fit

  • You must possess a valid fit test card for N95 respirator mask (completed within the past 2 years). This Mask Fit card must be submitted to safety@SHN.ca prior to starting your placement.
  • To obtain an ID badge from Security please follow the instructions you will receive, via email, upon completion of your onboarding from SurveyGizmo
  • Both hospital ID and school ID must be worn at all times while on placement
  • Students are expected to wear appropriate attire (i.e. scrubs). Please note that street-clothes (i.e. track pants, jeans, etc.) are not permitted to be worn during your shifts. At the discretion of the unit manager or CPL, a student may be sent home to change if their attire is deemed not appropriate
  • Identify yourself as a student prior to providing patient care
  • At all times, you will practice within your scope of practice as defined by your educational facility and the policies and procedures of the hospital
  • Obtain supervision and assistance from registered staff for new or unfamiliar situations which could present a risk to patient outcomes
  • Abide by all hospital policies, procedures, and codes of conduct that you will be signing-off on during your mandatory onboarding via SurveyGizmo

Cinical Instructors

  • Review the orientation material with your students and ensure they complete the mandatory SurveyGizmo onboarding process fourteen (14) days prior to the start date.
  • As an instructor, you are also required to complete a SurveyGizmo profile, fourteen (14) days prior to the start date.
  • Contact the unit manager or clinical practice leader (CPL) to introduce yourself
  • Infection Control in-servicing for your group is required at the start of your placement
  • View the Train-the-Trainer Meditech Training Schedule for instructors placed at our Birchmount or General hospitals or our Centenary hospital
  • For Clinical Instructors who are RETURNING to Centenary, you may be exempt from training. If you are NEW to Centenary or would like a refresher, please email s.clinstplacements@shn.ca with “Attn: Instructor Needing Training” in the subject line. We will respond with a date for you to join preceptored students for training. Space is very limited and we do not have drop-in sessions.
  • All Clinical Instructors at all sites are responsible for training their group

Vulnerable Sector Screen

  • Vulnerable Sector Screen (also known as a Police Check) must have been completed within the past 12 months. If you do not have this document, you must apply for it immediately. Without this, your start date can be delayed if you do not apply for one.
  • If your permanent home address is within the City of Toronto, you will be required to fill out an application form. Please visit the Human Resources office at Centenary hospital to pick up a form.
  • Please note: If your permanent home address is not within the City of Toronto, you will need to apply for your VSS through the police headquarters within your home municipality. They will have their own application form and processes.
  • Results of your VSS must be forwarded to the Clinical Student Placement office as soon as you receive them or your placement will be put on hold.
  • If your screening has positive findings, you must notify s.clinstplacements@shn.ca before your placement starts. 

Mask Fit

  • You must possess a valid fit test card for N95 respirator mask (completed within the past 2 years). This Mask Fit card must be submitted to safety@SHN.ca prior to starting your placement.
  • Accompany your group of students to obtain their ID badge and parking pass
  • Keep the Student Placement Office updated with any changes to your group s.clinstplacements@shn.ca

Student Injuries/Illnesses

  • Report all work-related injury and illnesses to your preceptor or group instructor as well as either the CPL, unit manager or charge nurse — of the shift the incident occurred — and seek immediate medical attention
  • Incident Reporting: a report will need to be completed by a staff nurse
  • The student with the preceptor/instructor must visit the Occupational Health Dept. for assessment. If it after-hours/weekend visit the Emergency Department.
  • The student must also immediately report the injury/illness to the Student Placement Office at s.clinstplacements@shn.ca and the appropriate contact person in his/her school.

Managing and Reporting Incidents/Errors

An incident is any actual or potential (near miss) event, inconsistent with routine patient care/hospital operations

A near miss is an event or situation that could have resulted in an accident, injury or illness, but did not, either by chance or through timely intervention

Examples of incidents include:

  • Falls
  • Medication errors
  • Compromised specimen analysis
  • Assault
  • Missing ID band on patient
  • Missing belongings
  • Equipment malfunctions that affect patient care

When an error occurs, the first step of the student/instructor/preceptor is to assess the patient, report the outcome through the chain of authority and ensure appropriate medical/nursing interventions are provided to support patient outcomes.

All errors, patient incidents and near misses are to be entered into the Incident Report System – IRIS at the CEN site, and SAFE at the BIR | GEN sites, by the staff nurse at the first available opportunity. The student or instructor who identifies the error will be noted in the report. All student errors will be reported to the educational instructor. The error will be reviewed and investigated to identify all contributing factors to facilitate the identification of system corrections.